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Senior Administrative Assistant

Bloomington, Minnesota

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At Schwan’s Company, we are driven to bring our customers delicious foods and reliable services. That's how we grew from a "one-man-and-a-truck" delivery business in rural Minnesota to a multibillion-dollar private company with thousands of team members nationwide. Our commitment to delicious foods shows in all we do, from careful ingredient selection and quality food making to delivering a great experience wherever you shop and eat.
The foods we make reach customers in many ways. We deliver directly to our customer's homes through our popular food-delivery business, offer well-known retail brands such as Red Baron®, Freschetta®, and Tony's® pizzas, Pagoda® snacks and appetizers, and Mrs. Smith's® and Edwards® desserts, and bring innovative food solutions to our customers in the food-service industry. To learn more, visit us at

This position is responsible for providing administrative and secretarial support to company Senior Vice Presidents (SVP) (non Executive Committee) and Vice Presidents (VP) as well as supports the department as needed.

Performs administrative and secretarial duties in support of a VP or SVP and staff including the handling of sensitive details and assignments.

Coordinates the VPs/SVPs schedule expenses meetings travel etc. Schedules appointments without prior clearance within prescribed limits.

Coordinates schedules meetings and travel for other department members as needed or requested.

Monitors all incoming calls for VPs/SVP messages and mail handling as many responses as possible independently with a moderate degree of discretion.

Organizes prioritizes and summarizes data materials and information. Prepares reports and summaries and organizes data for the VPs/SVPs review.

Prepares reports presentations and summaries as needed for department.

Anticipates prepares/revises and sends correspondence on behalf of the VP/SVP.

Creates maintains updates and reconciles spreadsheets and various reports to support the VPs/SVPs decision making process.

Other duties and responsibilities as assigned.

Responsible to conduct yourself and ensure your subordinates (if applicable) conduct themselves in a manner consistent with company mission values code of ethics policies and other standards of conduct.


Education: High school diploma or equivalent


Years of Related Experience: Typically has 5 - 7 years of related experience


Knowledge/Skills/Abilities: Solid PC skills including expertise with MS Office and Outlook. Requires expertise in Powerpoint and Excel. Broad understanding and knowledge of business unit structure policies products etc. Solid interpersonal and communication skills with a high degree of sensitivity for confidentiality. Ability to gather organize and analyze data. Strong sense of priority logic and objectivity.


The employing subsidiaries of Schwan’s Company are Equal Employment Opportunity Employers. All qualified applicants will receive consideration for employment without regard to disability, age, race, color, religion, gender, vet status, national origin or other protected class.

Job Type: Non-exempt Business Unit: Schwan's Home Service, Inc. Req #: 19005055

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