Senior Administrative Assistant
Bloomington, MinnesotaApply Now
This position is responsible for providing administrative and secretarial support to company Senior Vice Presidents (SVP) (non Executive Committee) and Vice Presidents (VP) as well as supports the department as needed.
Performs administrative and secretarial duties in support of a VP or SVP and staff including the handling of sensitive details and assignments.
Coordinates the VPs/SVPs schedule expenses meetings travel etc. Schedules appointments without prior clearance within prescribed limits.
Coordinates schedules meetings and travel for other department members as needed or requested.
Monitors all incoming calls for VPs/SVP messages and mail handling as many responses as possible independently with a moderate degree of discretion.
Organizes prioritizes and summarizes data materials and information. Prepares reports and summaries and organizes data for the VPs/SVPs review.
Prepares reports presentations and summaries as needed for department.
Anticipates prepares/revises and sends correspondence on behalf of the VP/SVP.
Creates maintains updates and reconciles spreadsheets and various reports to support the VPs/SVPs decision making process.
Other duties and responsibilities as assigned.
Responsible to conduct yourself and ensure your subordinates (if applicable) conduct themselves in a manner consistent with company mission values code of ethics policies and other standards of conduct.
Education: High school diploma or equivalent
Years of Related Experience: Typically has 5 - 7 years of related experience
Knowledge/Skills/Abilities: Solid PC skills including expertise with MS Office and Outlook. Requires expertise in Powerpoint and Excel. Broad understanding and knowledge of business unit structure policies products etc. Solid interpersonal and communication skills with a high degree of sensitivity for confidentiality. Ability to gather organize and analyze data. Strong sense of priority logic and objectivity.
Job Type: Non-exempt Business Unit: Schwan's Home Service, Inc. Req #: 19005055